BBS MONTHLY BUZZ

A monthly email newsletter from Best Business Strategies

January 2025

In this issue:

●Remote Data Backup Service

●How to Purge Outdated Data from Sage 50

●Update on Beneficial Ownership Reporting 

Are You Prepared for a Data Disaster?

Disasters can occur unexpectedly, and relying solely on daily backups is no longer adequate to guarantee your business can maintain operations during a crisis. 

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Are you ready to protect your data?

Enveloc Always Provides a 30-day No-Risk Trial Period. Just Install The Software. If You Are Not Satisfied for any reason, There Will Be No Charge.

How to Purge Outdated Data from Sage 50

If Sage 50 is running slowly, you might need to purge old data. 

What is data purging?

Data purging may seem intimidating, but it is similar to decluttering your closet. Your Sage 50 data must be purged to eliminate outdated information. Data purging allows you to remove inactive employees, vendors, purchases, customers, jobs, quotes, and invoices from your company records, which can help improve processing speed.

When should I purge my Sage 50 data?

Purging can be performed at any time, including after you close the fiscal year and or close the payroll tax year using the Year-End wizard.

How to purge data using Sage 50 Purge Wizard

Due to the complexity of the purging process, you will need to provide information to Sage 50 on what needs to be purged and through what date. To facilitate this process, and reduce the possibility of error, Sage 50 includes a Purge wizard to assist you through the process. You can cancel at any time while you are using the Purge wizard.

Notes: Since the purge process may take quite a while to complete, we recommend that you start the process at the end of your business day, making sure you leave the computer running. Also, make sure that all other applications are closed before you begin.

If your company data is extensive, you may want to consider purging the data in sections rather than selecting several options at one time. This allows you to purge in incremental sessions that you control, saving time and memory resources. For example, purge only three months' worth of data at a time. Or purge transactions first, then records.

‼️The purge process is not intended to remove or fix corrupt data. If you are experiencing problems with your data or suspect it is corrupt, you must restore a backup of your company data.

Notes: Important! It is extremely important to make a backup before you begin purging. If you haven't already made a backup, you can make them during the purge process.

Using the Purge Wizard

The Purge wizard comprises a series of windows with instructions and options. The first window, the Welcome to the Sage 50 Purge Wizard window, tells you the end date of the most recently closed fiscal and payroll tax years. Once you've finished reading the text in this window, you can click the Next button to go to the next window in the series.

The windows that make up the wizard are:

• Back Up Company Data: It's very important that before you close the year, you make a backup of company data and customized forms; otherwise, this information will be lost. The Back Up Company Data window creates a backup for you. Learn more .
• Old Transactions: This window lets you choose a date on or before which old, unneeded transactions can be purged. Then the wizard asks you to select the types of transactions you'd like to purge. Learn more .
• Account Reconciliation: This window asks whether or not you use Account Reconciliation and need to have certain accounts reconciled before purging. If so, here you can choose the accounts that need reconciling. Learn more .
• Inactive Maintenance Records: This window lets you choose the types of inactive records you want to purge. Inactive maintenance records can be purged as long as they are not used by a transaction and have zero remaining balances. Learn more .
• Summary of Options: Here you will see a summary of all purge options you have chosen in previous windows. You can either proceed with the purge or use the Back button to return to the earlier windows and make any needed adjustments. Learn more .
• In Progress: This window displays progress meters that tell you how much of the purge process has been completed; if needed, you can cancel at any time. The wizard will notify you when purge is complete. The In Progress window also lets you print a log that details the purge process. Learn more .

Starting the Purge Wizard

1. From the Tasks menu, select System and then Purge Wizard. The Welcome to the Sage 50 Purge Wizard window appears.

2.Read the introductory information.

3. Now, to proceed with the purge process follow the prompts.

For detailed information regarding the Purge Wizard click the button or visit the Sage Help library located in your software.

If you have questions regarding the purge wizard, please don't hesitate to contact us!

☎️304-233-2612 or 📩Shirley@BestBusinessStrategies.com

Beneficial Ownership Reporting on Indefinite Hold

Read NFIB's Full Article

Small Businesses Are Not Required to Comply with the CTA’s BOI Reporting Requirements

What it means: New nationwide beneficial ownership information (BOI) reporting requirements are on hold while the court considers NFIB’s lawsuit challenging the law. Most small businesses are not required to comply with the BOI reporting requirements at this time.

Best Business Strategies Communication Schedule

• First of the month Sage 50 Renewal Reminders will be sent.
• The 15th of the month The BBS Buzz will be sent.
• Any urgent Sage 50 news will be sent anytime of the month and will be marked with the following emoji: ❗

Phone:304-233-2612   Email:Shirley@BestBusinessStrategies.com

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